The Indira Gandhi National Open University (IGNOU) serves millions of students worldwide, offering a variety of courses in undergraduate, postgraduate, and professional disciplines. A critical document for every IGNOU student is their marksheet, which serves as an official record of their academic performance. Unfortunately, situations may arise where a marksheet is lost, damaged, or never received. In such cases, IGNOU provides a facility to apply for a duplicate marksheet.
In this comprehensive guide, we’ll cover everything you need to know about obtaining a duplicate marksheet from IGNOU, including the application process, fees, required documents, and troubleshooting common issues.
What is IGNOU Duplicate Marksheet?
An IGNOU Duplicate marksheet is an official document issued by the university that contains a student’s course-wise grades, marks, and overall performance in their program. It is typically issued after the completion of each term-end examination and at the end of a program. The marksheet is essential for academic and professional purposes, such as:
Applying for Jobs or Further Studies: It serves as proof of academic qualifications.
Document Verification: Employers and academic institutions often request marksheets for verification.
Personal Records: It helps students track their academic performance.
Common Reasons for Needing a Duplicate Marksheet
Loss or Misplacement: Misplacing the marksheet is one of the most common reasons for requesting a duplicate copy.
Damage: Physical damage to the marksheet due to fire, water, or wear and tear.
Non-receipt: Some students may not receive their original marksheet due to postal delays or incorrect addresses.
Updating Records: Changes in the name or other personal details require reissuing of the marksheet.
Steps to Apply for a Duplicate Marksheet
IGNOU has a straightforward process for obtaining a duplicate marksheet. Here’s a step-by-step guide:
1. Download the Application Form
Download the latest application form online or from your Regional Centre.
2. Fill in the Application Form
Provide accurate details, such as:
- Name
- Enrollment Number
- Program Name (e.g., BAG, BCA, MBA)
- Term-End Examination Session (e.g., June 2024, December 2023)
Mention the reason for requesting a duplicate marksheet.
3. Attach Required Documents
A photocopy of the IGNOU ID card for verification.
An affidavit (in case of loss or theft) on non-judicial stamp paper, duly notarized.
A demand draft (DD) as per the required fee.
4. Pay the Fees
The fee for a duplicate marksheet is ₹250 for Indian students. For international students, fees vary based on the region.
Prepare a demand draft (DD) in favor of IGNOU payable at the city of your regional center.
5. Submit the Application
Send the filled application form along with supporting documents and the demand draft to the Registrar, Student Evaluation Division (SED), IGNOU, Maidan Garhi, New Delhi – 110068.
Alternatively, you may submit the application at your regional center.
6. Track Your Application
IGNOU does not provide real-time tracking, but you can follow up by contacting the Student Evaluation Division or your regional center.
Processing Time for IGNOU Duplicate Marksheet
The processing time for a duplicate marksheet is typically 15-30 working days from the date of application receipt. However, it may vary depending on factors such as workload or postal delays.
Fees for IGNOU Duplicate Marksheet
The fees for obtaining a duplicate marksheet are:
| Category | Fee |
|---|---|
| Indian Students | ₹250 per copy |
| International Students | ₹400 for SAARC Countries $10 for Non- SAARC Countries |
Ensure the demand draft is made correctly, as incomplete or incorrect payments may lead to delays.
Common Issues and Troubleshooting
1. Non-Receipt of Marksheet
If you haven’t received your original marksheet after the exam results are declared, contact IGNOU immediately. Keep your address updated in the student portal.
2. Incorrect Details on the Marksheet
For errors such as misspelled names or incorrect grades, apply for correction before requesting a duplicate copy.
3. Lost or Stolen Marksheet
File an affidavit on non-judicial stamp paper, stating the loss of the marksheet, and attach it to your application.
4. Delay in Processing
Follow up with the Student Evaluation Division or regional center after 30 days if you haven’t received your duplicate marksheet.
Tips to Avoid Issues with Marksheet Management
Keep Digital Copies: Always scan and save digital copies of your marksheet.
Store in a Safe Place: Use laminated covers or secure folders to protect your marksheets.
Update Address in Advance: If you’ve moved, update your address in the IGNOU portal to ensure prompt delivery.
Check Status Regularly: Regularly check the student portal for result updates and marksheet dispatch notifications.
Frequently Asked Questions (FAQs)
1. What is the processing time for a duplicate marksheet?
The processing time is usually 15-30 working days from the date of application receipt.
2. Can I apply for a duplicate marksheet online?
As of now, the process is manual. You must download the form, fill it out, and send it via post or submit it at the Centre.
3. What if my marksheet is damaged but not lost?
You can apply for a duplicate marksheet even if the original is damaged. Attach the damaged marksheet along with your application.
4. Can I request multiple copies of the duplicate marksheet?
Yes, you can request multiple copies. However, you must pay the fee for each copy.
5. What should I do if the details on my duplicate marksheet are incorrect?
Report the issue to the Student Evaluation Division or your regional center immediately for corrections.
6. Can international students apply for a duplicate marksheet?
Yes, international students can apply. The fees and process might vary based on the country.
7. Is the fee refundable if I don’t receive my marksheet?
No, the fee is non-refundable. Ensure all documents and details are correct to avoid rejection.
8. How will I receive the duplicate marksheet?
The duplicate marksheet is sent via post to the address mentioned in your application.
9. What is the validity of a duplicate marksheet?
A duplicate marksheet holds the same validity and authenticity as the original marksheet.
10. Can I collect the duplicate marksheet in person?
In exceptional cases, you may collect it in person by visiting the Student Evaluation Division in New Delhi or your regional center.
The IGNOU duplicate marksheet is a lifeline for students who have lost or damaged their original academic records. By following the simple and transparent application process outlined in this guide, you can ensure that you receive a replacement without hassle. Remember to keep your academic records safe and updated, and promptly address any discrepancies or delays by contacting IGNOU’s support system.
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